What is outsourcing?
Payroll outsourcing is when a business partners with trusted specialists to manage all or some of their payroll functions. Their services can include calculating wages, paying staff, withholding and remitting tax liabilities, reporting to the statutory authorities and so on.
Outsourcing your payroll delivers many benefits for your business. These go beyond ensuring your people are paid accurately and on time. They range from minimising costs, wasted time and manual processes and errors, to maximising data security and compliance with government regulation.
Two more advantages of partnering with a professional payroll provider
- They’ll have the latest technology to integrate your payroll, HR and time and attendance systems to provide you with highly accurate, single-source, real-time data to drive better business decision making.
- Their technology will make employee self-service possible and boost your employees’ experience. It means your people can manage many of their payroll and HR information needs themselves, all from a mobile device.
The potential impact on your bottom line
If you outsource your payroll to an expert, experienced partner it will free up your staff’s time to focus on more important tasks, such as improving your products, services, customer care and, ultimately, business growth.
What you can outsource
With ADP, you can retain some processes or outsource the complete management of your payroll — it’s up to you. Whatever you choose, we’ll help lighten the load in everything from the complexities to compliance, and deliver the business benefits you need. Functions you can outsource include:
- Running payroll and calculating employee pay
- Distributing payments via direct deposit or cheque
- Calculating and paying local, regional and national payroll taxes
- Filing government reports
- Managing employee benefits payments
- Withholding contributions for social security or pensions
How to choose the right payroll partner
We know that deciding to outsource your payroll and choosing a payroll specialist to partner with are not decisions you take lightly.
So, to help navigate the complexities and decision-making process — and covering everything from strategy, vision and connectivity to how to assess potential providers — we’ve produced an invaluable resource on the subject.
Discover more in our Guide to choosing an outsource payroll partner to support your business.
Which ADP payroll outsourcing option is right for you?
ADP payroll outsourcing solutions are flexible and can be scaled and adapted to fit business needs, for all sizes of business.
Need to keep control over key payroll processes? Opt for our ADP Payroll Processing Service and our expert software will manage your PAYE payroll run. It includes:
- Customer support
- Application updates and upgrades
- Compliance monitoring services
- Quality production control
Want to reduce your HR admin load? Our ADP Managed Payroll Service takes full responsibility for your payroll and human resource information system (HRIS). It includes:
- Automated payroll tax and payslips
- Workplace pension scheme enrolment
- Integrated time tracking
- Quarterly and annual reporting
Looking for the white-glove experience? Choose our ADP Comprehensive Service. These all-encompassing outsourced payroll services cover off complete payroll and HRIS, along with dedicated experts on call for any pay-related questions. Our proactive HR support includes:
- Human resources
- Payroll and tax administration
- Benefits administration
- Talent management
Why trust ADP with your payroll outsourcing?
When it comes to something as vital as payroll, you need to know you’re in safe hands. From small-business requirements to global payroll needs, at ADP we have over 75 years of payroll experience.
We’ve always led the way, delivering the first automated, cloud-based and mobile payroll solutions, as well as the first online marketplace. You could say innovation and security are part of our DNA.
Today, over 1 million clients worldwide across every industry trust us to pay people on time and accurately. On average, clients stay with is for 11 years — proof that we’re more than just a provider, we’re a real partner.
How ADP can make a difference to your business
Improve payroll and human resource expertise and competences
Align your payroll and HR with your business goals
Boost the efficiency of your HR team
Cut hidden costs, such as time spent understanding new regulations
Enhance your employees’ experience with accurate, on-time pay — every time — and innovative self-service options
Thinking of outsourcing?
Outsourcing your payroll makes commercial sense — especially if you choose the right payroll partner. They can help you save time, money, effort, inconvenience and stress. All the while giving you the peace of mind that comes from knowing your team’s paid accurately and on time, your confidential data remains that way and you stay compliant with all the regulations.
When choosing your payroll partner, make sure you discuss:
- The range of services they offer (basic and advanced)
- How long they’ve worked with their current clients
- How they manage tax calculations and filings
- Their pricing structure
- Their approach to data security and confidentiality
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Resources and insights
insight
Your guide to payroll outsourcing: what are the benefits and how does it work?
guidebook
Are you making the most of your partnerships with multicountry payroll vendors?
insight
Understanding the cost‑benefit analysis of in‑house vs. outsourced payroll
Frequently asked questions about outsourcing payroll
What is outsourced payroll?
Outsourced payroll means hiring an external service provider to handle all payroll-related tasks, such as calculating employee wages, withholding taxes, managing benefits deductions and ensuring compliance with tax laws.
Why do companies outsource payroll?
Companies outsource payroll to save time, reduce errors, ensure compliance with complex regulations, improve data security and focus more on their core business activities.
What are the benefits of outsourcing payroll?
- Accuracy and compliance with tax laws
- Time and cost savings
- Access to payroll experts and technology
- Reduced risk of penalties and audits
- Enhanced data security and confidentiality
Is outsourcing payroll cost-effective?
Yes, outsourcing can be more cost-effective than managing payroll in-house, especially for small to mid-sized businesses that may not have dedicated payroll staff or the latest payroll software.
What tasks are typically included in outsourced payroll services?
- Calculating employee salaries and wages
- Tax withholding and filing
- Direct deposit processing
- Generating payroll reports
- Managing employee benefits deductions
- Handling year-end tax forms (for example, Form P60 end-of-year certificate)
How secure is outsourced payroll?
Reputable payroll providers use advanced security measures, including encryption and secure data centres, to protect sensitive employee and company information.
Can outsourcing payroll help with compliance?
Yes, payroll providers stay updated on changing tax laws and regulations, helping companies avoid costly penalties and ensuring timely tax filings.
How do I choose the right payroll outsourcing provider?
Look for providers with a strong reputation, experience in your industry, robust security protocols, good customer support and transparent pricing.
Will outsourcing payroll affect employee privacy?
Payroll providers are bound by confidentiality agreements and data protection laws to safeguard employee information.
Can payroll outsourcing integrate with my existing HR systems?
Many payroll providers offer integration options with popular HR and accounting software to streamline processes.
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